Your Contact Information
Your Name: Your E-Mail:
Your Daytime Phone: Your Evening Phone:

Sweet 16 Information
Guest of Honors Name:
Sweet 16 Date: Sweet 16 Time:
Number of Guests: Guests Arrival:
DJs Attire: If Other, Please Explain:

Location Information
Name of Reception Venue:
Reception Venue Address:
Reception Venue Manager: Managers Phone:
Manager Email: Catering Website for Directions:
Event Starts and Ends at: to
Is the event indoors or outdoors:
Room Name: Floor:
If you event is not on the 1st floor, is there an elevator?: Yes No
Number of Adult Guests: Number of Teens:
Is there a theme?: Yes No If so - what's your theme?:

Set-up
At the location, we only require the following items:


1. Sufficient Power: A 110 volt, 15 amp (or more) circuit for DJ equipment use only.
We require a second 15 amp circuit if setting up a lightshow.
2. At least one (1) six-foot or larger table. If possible, please provide table cloth and skirting.
At schools, a second table is always helpful and a third if we are setting up our Video System.
3. Protection from direct sunlight and rain if location is outside.

We generally begin setting up 45 minutes prior to the start of the event.
Please note, an earlier set-up time is not always available and is usually an additional charge.
What is the earliest we can get into your room to set-up.:

Other Vendor Information
Photographers Name: Photographers Phone:
Photographers Email: Do You Need a Photographer?: Yes No
Do you Have a Slide Show?: Yes No Do you Need a Screen Rental From Us?: Yes No
Videographers Name: Videographers Phone:
Videographer Email: Do you Need a Videographer?: Yes No
If you Need a Screen, Photographer or Videographer... Please call us ASAP, so we can check availability .

Formalities
Please indicated whether or not you would like the following performed at the reception:
Cocktail/Social Hour: Yes No If so, Time and Duration:
Location of Cocktail hour, if different from reception room:
Will we provide music during Cocktail: Yes No
Grand Entrance/Introductions?: Yes No (if yes, fill out the Grand Entrance/Introduction section below)
Toast: Yes No If yes, Toast lead by:
Should the MC seek toasts from the guests?: Yes No Does the Guest of Honor want to say anything (thank you, etc): Yes No
Candle Lighting?: Yes No (If yes, fill out Candle Lighting section below)
The Meal: Yes No
Meal type for Teens: Meal type for adults:
Will DJ(s) be provided meal(s): Yes No We do not require to be fed, but it is appreciated.
Centerpiece Giveaway: Yes No
Host/Hostess Dance: Yes No Host/Hostess Dance song title and artist:  
Would you like guests to join in Host/Hostess Dance: Yes No
Guest of Honor/Parent Dance: Yes No Guest of Honor/Parent song title and artist:  
Grand Finale: Yes No Grand Finale song artist and title:  
If doing Grand Finale, would you like guests in a circle around the Guest of Honor: Yes No
Other Formalities: Yes No Explain:

Grand Entrance
If you would like Reception Grand Entrance/Introductions, fill out the section below: (if not, skip this section)

Suggested Order of Introductions:
1. Parents 2. Siblings 3. Guest of Honor
If introduction music is important, select song:  
1) Relationship to Guest of Honor: 1) Name(s):
1) Phonetic Spelling: 1) Entrance Song:  
2) Relationship to Guest of Honor: 2) Name(s):
2) Phonetic Spelling: 2) Entrance Song:  
3) Relationship to Guest of Honor: 3) Name(s):
3) Phonetic Spelling: 3) Entrance Song:  
4) Relationship to Guest of Honor: 4) Name(s):
4) Phonetic Spelling: 4) Entrance Song:  
5) Relationship to Guest of Honor: 5) Name(s):
5) Phonetic Spelling: 5) Entrance Song:  
6) Relationship to Guest of Honor: 6) Name(s):
6) Phonetic Spelling: 6) Entrance Song:  
7) Relationship to Guest of Honor: 7) Name(s):
7) Phonetic Spelling: 7) Entrance Song:  
8) Relationship to Guest of Honor: 8) Name(s):
8) Phonetic Spelling: 8) Entrance Song:  
9) Relationship to Guest of Honor: 9) Name(s):
9) Phonetic Spelling: 9) Entrance Song:  

Candle Lighting
Will there by a memory candle?: Yes No
Who will announce guests up to the cake, Guest of Honor or Friend?:
Include the names of people who will be coming to the cake and if someone else is announcing please include phonetic pronunciation. The usual order for the candle lighting is:
1. Grandparents 2. Aunts 3. Uncles 4. Cousins 5. Older Relatives 6. Younger Relatives 7. Friends of Parents 8. Friends of Guest of Honor 9. Parents 10. Siblings 11. Guest of Honor

The usual number of candles is 17 (16 for age, one for good luck).
Try to group relatives and friends together to keep the amount of candles to 16 as best as possible.

You may choose to have one song for everyone to come up to, however it is not unusual for the guest of honor to designate certain songs for his or her guests for each candle.

Total ceremony takes about 15 minutes.
1.) Relationship to Guest of Honor: 1.) Name(s):
1.) Phonetic Spelling: 1.) Music:  
2.) Relationship to Guest of Honor: 2.) Name(s):
2.) Phonetic Spelling: 2.) Music:  
3.) Relationship to Guest of Honor: 3.) Name(s):
3.) Phonetic Spelling: 3.) Music:  
4.) Relationship to Guest of Honor: 4.) Name(s):
4.) Phonetic Spelling: 4.) Music:  
5.) Relationship to Guest of Honor: 5.) Name(s):
5.) Phonetic Spelling: 5.) Music:  
6.) Relationship to Guest of Honor: 6.) Name(s):
6.) Phonetic Spelling: 6.) Music:  
7.) Relationship to Guest of Honor: 7.) Name(s):
7.) Phonetic Spelling: 7.) Music:  
8.) Relationship to Guest of Honor: 8.) Name(s):
8.) Phonetic Spelling: 8.) Music:  
9.) Relationship to Guest of Honor: 9.) Name(s):
9.) Phonetic Spelling: 9.) Music:  
10.) Relationship to Guest of Honor: 10.) Name(s):
10.) Phonetic Spelling: 10.) Music:  
11.) Relationship to Guest of Honor: 11.) Name(s):
11.) Phonetic Spelling: 11.) Music:  
12.) Relationship to Guest of Honor: 12.) Name(s):
12.) Phonetic Spelling: 12.) Music:  
13.) Relationship to Guest of Honor: 13.) Name(s):
13.) Phonetic Spelling: 13.) Music:  
14.) Relationship to Guest of Honor: 14.) Name(s):
14.) Phonetic Spelling: 14.) Music:  
15.) Relationship to Guest of Honor: 15.) Name(s):
15.) Phonetic Spelling: 15.) Music:  
16.) Relationship to Guest of Honor: 16.) Name(s):
16.) Phonetic Spelling: 16.) Music:  

Interaction
In order to schedule the correct DJ/MC on your event we need to know about how you picture the evening, please let us know by answering the below questions. Our Interaction Levels will depend on your description. Depending upon yours and your guests requests, we will Can also play group dances through out the event.

Indicate when you would prefer to have games and/or group dances performed:
During Cocktail: Yes No
After teens meal: Yes No
Various times during the dancing: Yes No
Do You like alot of talking?: Yes No Would you prefer Less Talking?: Yes No
Do you Prefer a Club Style DJ?: Yes No Do you Like Interactive Dances?: Yes No
Are we playing music for the adults?: Yes No Are we taking requests from Guests?: Yes No
Dance Contests/Trivia: Yes No Do you want Giveaways?: Yes No
Some of the group dances include:
Limbo: Yes No Cupid Shuffle: Yes No
Cha Cha Slide: Yes No Chicken Dance: Yes No
Electric Slide: Yes No Hokey Pokey: Yes No
Macarena: Yes No YMCA: Yes No
Conga: Yes No Locomotion: Yes No
Cotton Eyed Joe: Yes No Other Group Dances?:


If providing Party Favors, please list here

Additional Details, Needs, or Special Instructions

Other Tools
Below are a series of additional planning tools to assist you.


Music Playlist Creator

Timeline Creator for Day Of Itinerary

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